Many of us spend at least 8 hours a day in an office environment, but how many hours are we actually productive for during the day?
Studies suggest that we are probably only productive for around 3 hours a day. That's a lot of hours wasted at your office desk, checking the weather (or social media!).
The workplace is full of distractions and the temptation to read news articles, check social media and discuss non-work related things with colleagues are all too easy to distract us from working.
Why is it Important to Motivate your Employees?
Making sure you have motivated employees is vital to any business. Having a motivated workforce means they are highly productive which will help you achieve your business goals.
Employee motivation is extremely important for every business because this can lead to positive growth for your business.
Benefits of a motivated workforce include:
- Increased employee commitment
- Improved employee satisfaction
- Improved employee efficiency
- Ongoing employee development
How to Increase Employee Motivation?
- Communication - Having positive communication in the workplace
- Value individual contributions - Acknowledging employees efforts will help build loyalty and encourage people to work even harder
- Create a positive workplace environment - Have motivational quotes in the office that are visible to employees
How to Increase Productivity at Work?
With only so many hours in a day and strict deadlines to meet, making the most of time spent in the office is crucial. We've put together 10 simple ways to increase productivity at work:
1. Don't spend too long on tasks
Limit the amount of time you're spending on various tasks. You can quickly lose interest in something you're working on if you've spent a long time on it, or find it challenging.
At the start of the day allocate a certain amount of time to each task and stick to it. This way you aren't spending too many hours on a task that can take 10 minutes to complete.
2. Take regular breaks
If you spend 8 or more hours a day sitting at your office desk without moving around much, then you will notice that you have less energy and will, therefore, be less productive at work.
Scheduling breaks into your workday can help improve concentration. Taking short breaks during longs tasks helps you to maintain a constant level of productivity.
3. Create to-do lists
Instead of having a long jobs list to tackle create small to-do lists. Some people prefer to start with the easier jobs first and then handle the more complicated ones afterwards. Creating a to-do list which can sync to your phone and other devices makes it easier to refer to them whilst on the go, or set up alerts as reminders.
One of the most satisfying aspects of creating a to-do list is crossing off things when they are done. It gives you a sense of accomplishment and allows you to visualize the progress you're making.
4. Don't go to unnecessary meetings
Time is very precious and meetings are one of the biggest time-suckers around, yet we still have them added to our diaries by colleagues. It may be tempting to meet with as many people as possible for the benefit of networking, but the time you get to spend at your office desk will be drastically reduced. Knowing what meetings to refuse is very important.
Obviously having a one to one meeting with your manager is very important and you have to attend. However, attending a meeting about something which isn't that relevant to you may not be worth your time. Could the purpose of the meeting be dealt with through a quick call or an email?
When we have a long to-do list it's very easy to multi-task jobs along side each other. We often tend to think the ability to multi-task is an important skill for increasing efficiency, but this may not be true.
Attempting to do several tasks at once can result in losing time and productivity. Instead, make a habit of committing to a single task before moving on to your next bit of work.
6. Check your emails at certain times of the day
It can be very easy to get sidetracked and spend a lot of time checking your emails. If you are constantly checking your email, this could mean you have too much free time and need to work on other tasks.
Remember, urgent information is normally passed through phone calls rather than emails. So instead of stopping what you're doing to respond to a new email, set aside times to check. Many mailboxes offer 'pause' buttons for incoming mail so as to not cause a distraction as you work through your jobs list.
7. Minimise interruptions
Minimising interruptions may mean setting office house and keeping your door closed to stop colleagues popping their head in distracting you.
If you feel like you need to improve your productivity, resist the temptation to put in longer hours or pack more into your full calendar. Instead, think of ways you can work smarter not harder to make sure you're making the most of your time at work.
8. Embrace Ergonomics
You don't need a scientific study to tell you that if your back is hurting due to the chair you're sitting in, then you're going to be less productive.
Employees will spend more time concentrating on how uncomfortable they feel than working. This is why it's important to invest in some ergonomic office chairs to help improve productivity.
9. Follow the "two-minute rule"
Implementing the 'two-minute rule' allows you to make the most of small windows of time that you have at work. The idea is this: If you see a task or action that you know can be done in 2 minutes or less, then do it immediately rather than putting it off.
According to entrepreneur Steve Olenski completing a task right away takes less time than going back to it later. Following this rule has made him one of the most influential content strategists online.
10. Update your office furniture
The furniture you have in your office may influence how efficient your employees are. If your office environment has become grey and dull over the years, your employees' lack of motivation may be because of their working environment. Breakout areas or hot-desking solutions can offer ways to get colleagues to interact more and be productive when they need to be.
It could also be the years of slouching over their office desk, sitting on a well-worn chair that is giving them aches and pains. Freshening up your office furniture will help to improve employee productivity.
Office Furniture from Kit Out My Office
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